Office Manager 

Company: Ben Hill Roofing (BHR) 

Location: Atlanta, GA 

Salary: 80,000

Job Type: Full-time, On site 

About Ben Hill Roofing (BHR): Ben Hill Roofing (BHR) is a third-generation business that has proudly served as one of the Southeast’s premier commercial roofing contractors for over 60 years. Founded in 1964 BHR grew from a small family operation into a trusted name in the commercial roofing industry. Despite the growth and changes over the years, BHR remains committed to the core values of honesty, fairness, and quality that were established by the company's founders. The third-generation owners Roger Gray and Matthew McFetridge, long time employees of BHR, take a great deal of pride in carrying on the culture and tradition of the company built by the Welch family and a preserving this great place to work for many generations to come. 

Position Overview: We are seeking a highly organized, detail-oriented, and self-motivated Office Manager to join our team. The Office Manager will be responsible for a wide range of administrative, operational, and financial tasks, ensuring the efficient and compliant operation of BHR's office and workforce. This role will be crucial in supporting day-to-day activities, employee management, safety, financial transactions, and maintaining company records. 

Key Responsibilities: 

Human Resources & Employee Management: 

• Manage job applicant files, new employee recruiting, processing (I-9, E-Verify, GA New Hire), background checks, drug testing, and related onboarding tasks. 

• Oversee employee benefits management (healthcare, company-issued items, PTO, rainy day fund, etc.). 

• Ensure compliance with employee documentation and company policies. 

• Coordinate vehicle and injury accident procedures, including claims management (workers’ comp, vehicle claims, etc.). 

• Maintain employee safety records and ensure compliance with OSHA rules and regulations. 

• Assist in employee performance reviews and document discipline actions. 

• Handle employee birthdays and celebrations in collaboration with the Department Administrator. 

• Facilitate the termination process, including documentation, unemployment disputes, and communication with relevant parties. 

• Review and update employee files annually to ensure compliance. 

Financial & Accounting: 

• Oversee daily financial transactions, including payroll, accounts payable, and accounts receivable. 

• Manage deposits, credit card accounts, and petty cash. 

• Assist with general ledger updates and financial report production (in the future). 

• Maintain and organize all financial records to ensure compliance with company policies and regulations. 

Safety & Compliance: 

• Maintain employee safety training records and ensure safety protocols are followed. 

• Coordinate and facilitate quarterly safety meetings. 

• Manage OSHA 300 logs and summaries, ensuring accurate reporting. 

• Ensure the company’s drug-free workplace certification is up-to-date and properly filed. 

• Manage licensing and certifications for business, roofing, and municipal requirements. 

• Monitor compliance with insurance requirements for workers' compensation, auto, general liability, and other insurance policies. 

Operations & General Administration: 

• Coordinate IT and cell phone management for the office. 

• Oversee office supplies and inventory. 

• Handle the main office phone line, voicemail, email, website communications, and physical mail. 

• Assist with job setup processes, including managing project files, contracts, subcontracts, and verifying subcontractor insurance. 

• Ensure all required documentation, including permits, lien waivers, and insurance certificates, is complete and filed. 

• Support the estimator/sales team to ensure compliance with all contracts and documents. 

Additional Tasks: 

• Assist with maintaining the fleet book and vehicle management. 

• Facilitate the procurement and management of Certificates of Insurance (COIs) for clients and subcontractors. 

• Work closely with management to assist in any other tasks as required to keep the office and business operations running smoothly. 

Qualifications: 

• Proven experience as an Office Manager, HR Administrator, or similar role. 

• Strong knowledge of HR processes, benefits management, and employee compliance. 

• Experience in handling payroll, accounts payable, and accounts receivable. 

• Familiarity with OSHA regulations and safety management practices. 

• Excellent organizational skills and attention to detail. 

• Strong communication and interpersonal skills. 

• Ability to handle confidential and sensitive information with discretion. 

• Proficient in MS Office Suite (Word, Excel, PowerPoint) and office software. 

• Experience with Computer Ease and or Dataforma programs is a plus. 

• Experience with general ledger and financial reporting is a plus. 

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment. 

Why Join BHR: At BHR, you’ll be part of a family-owned company that has built a reputation on quality and integrity. We value our employees and foster a supportive and inclusive work environment. If you are looking to contribute to a growing, reputable business and play a vital role in its success, this is an excellent opportunity to grow your career with us.